Office Manager (part-time)- Dutch & English

Ref. Number:
Secretarial/Admin./Office Support
Contract info:
Language(s) required:

Dutch (Fluent)
English (Fluent)
€ 10000 - € 12000 Annually
Start date:
7 months contract with view to extension
Chrysanthi Moraiti
Call: +31 (0)20 406 9185


Our client, a leading global events and media company, is currently looking for an Office Manager, who will provide administrative office and facility support for their Amsterdam office. He/she will be the first point of contact offering friendly and helpful support for many internal as well as outside parties.

Job Profile for Office Manager
Responsibilities will include but not be limited to:

Office management:

  • Answer and re-direct incoming phone calls, welcome visitors, process incoming and outgoing mail, meeting room bookings
  • Order catering, flowers, groceries, office supplies and courier services when needed
  • Prepare PO's for the invoices of these services and maintain accurate administration for these
  • Maintain other office duties

Facility management:

  • Serve as a first point of contact for all facility contracted services (e.g. the building manager, the handy man, the cleaning company, the security company etc.), coordinate office's cleaning schedule, and attend building tenant meetings on behalf of the HR Business Partner, as requested
  • Be the main contact and liaison for the project manager and for the building owner;
    liaise directly with contractors, the company’s project team and all parties involved (building owner, refurbishment, electrical, plumbing, installation, furniture, painters etc.)
  • Maintain accurate administration for the registration of office access and parking cards
  • Provide other administrative support and participate in special projects as required

Other tasks:

  • Comply with company’s  Live's Sustainability Policy, and actively contribute to company’s commitment to sustainability
  • Be able to make decisions or know how to discuss with directly when needed
  • Deal with any problems caused by workers
  • Sign for deliveries and able to check if deliveries are complete/correct
  • The office coordinator can be asked to assist the HR Business Partner in any project relating to office and facility management as they may come up

Candidate Profile for Office Manager

  • Must be fluent in Dutch and English, both written and spoken
  • MBO - HBO level education
  • 2 - 3 years of experience in a similar role
  • Excellent interpersonal and communication skills and able to connect with individuals at all levels of an organization
  • Excellent MS Office skills (Outlook / Word / Excel / PowerPoint)
  • Be service minded and pro-active
  • Independent and well organised
  • Previous experience in sustainability and/or corporate social responsibility would be an advantage

What Our Client Offers

  • 24 vacation days (based on full-time)
  • Travel pay
  • Health insurance contribution
  • Pension contribution
  • In-house training department
  • Referral bonus
  • Volunteer days (4 per year)